Procrastination is a familiar issue to many. The avoidance of completing something that needs to be done is a time thief and we’ve all been there. It can take up hours of your day (this study claims that procrastination takes up 218 minutes a day). As we’re all guilty of sometimes, it is not ideal when there is that long to-do-list to tackle. But how do you become more efficient in your day? Read on for some of our favourite task management tips to stop procrastinating and get more done.
Finish what you start
Need to get that sales presentation done today? Then get on with it and make sure to finish it before moving onto the next thing. If this sounds easier said than done, take a look at the next point about context switching and eliminate distractions.
Eliminate context switching
Do you often start a task that involves researching something (let it be customer documents, historical customer data or the latest industry trends) only to find that you’ve ended up reading another interesting article on a matter unrelated to your original task? Context switching is a huge driver in procrastination when even the slightest distraction can steer you away from your original task.
This is why keeping focused is paramount and eliminating context switching can decrease these distractions significantly.
If you’re a Salesforce user, make use of the Apps that allow completing tasks in Salesforce without having to go anywhere else. Take Documill Dynamo, for example, which lets you create customer documentation merging data from Salesforce and external sources– all you have to do is click a few buttons in Salesforce to produce the documents you need.
Apply the 80-20 rule
The 80-20 rule or The Pareto principle is about 80% of the results coming from 20% of the efforts. So knowing that 20% of your activities will produce 80% of the results, how to make the rule work for you? Focus on your objectives and which of your tasks are likely to bring those results – identify the 20% and make them count by making sure you complete these tasks in time.