Welcome to Documill - Juuso Nurmela
After a short career as a bookkeeper, our new account manager Juuso realized that he enjoyed making money more than counting it. Yes, he is really into numbers...
Read moreKimmo Salmela · June 03, 2019 · 5 mins
A document generation App in Salesforce allows you to generate rich format documents by using data from Salesforce to create PDF or HTML documents based on templates.
But what do you need to know before buying such App? We explain in this article how to power up your Salesforce experience with document generation and what to look for when choosing a solution.
In brief, document generation is automated document creation. It allows you to create and automate documents in Salesforce by combining data from different sources to generate a PDF or HTML document based on a template.
It can be used for a variety of purposes from creating a quote or offer to automating a complex report or staff scheduling, for example. This happens with a special document generation software app available in the Salesforce AppExchange app store. It provides a number of key benefits:
You should, of course, make sure that your template design tool is easily accessible to everybody, who needs to use it. Today there are equally many Mac users accessing Salesforce as there are Windows users (if not even more!), so usually your template design tool should be accessible to the both.
In practice, this is best enabled by selecting a solution with an HTML-based online editor. MS-office-based solutions also exist, but they are not suitable for Mac users, which makes them inapplicable for most enterprises.
It makes things a lot easier if your application has an easy-to-use online document creator and editor that allows you to make all necessary settings related to document with a few clicks. Without such capability, you may find yourself in no time fiddling with complicated parameters on the Salesforce platform side when you generate documents.
A good editor also allows you to just drag and drop dynamic Salesforce field data into the document template and freely define sections of the document that users can edit.
Implementing just a basic document generation functionality, as described above, can add a lot to your and your company’s productivity. But for those who want to further enrich the document experience, some applications allow implementing sophisticated workflows to automate other activities related to the document.
Here are some examples:
All this may look at first demanding. But a good document automation application can make it all surprisingly easy and allow it all to be done directly with the application’s document editor – and thus add to productivity in a big way.
Do you want to test Salesforce document generation with the Documill Dynamo application? Book a demo right away and we will show you how easy it is to setup and use!
Your choice of a document generation software in Salesforce depends largely on your document quality requirements. The more complex your needs are, the more carefully you should investigate the possibilities of the different options.
Some apps, such as Documill Dynamo, will be able to output data from a Salesforce field and customise it into a complicated layout such as a list of products grouped by opportunities, where you can run a calculation of a total sum for each opportunity. As a general rule, the more complex the requirements, the better off you are, if you contact the app provider directly before making a decision (yes, the most of them are happy to speak with you!). It’s also a good idea to request a proof-of-concept to really see how well an app can work for you.
Document generation not only automates the process of business critical documents such as contracts, proposals and offers but it also allows you to design the output in a way that fully reflects your brand.
Here are the top five ways how document automation in Salesforce can help business to become more efficient:
The setup is simple. It starts with designing a template using a sample template that are available in many of the apps. It can be easily customized to suit your brand guidelines and include the appropriate attachments or optional content blocks.
When the template is ready, document generation itself is easy, requiring just a few clicks from your users.
To test a document generation solution right now, download a trial version of Documill Dynamo and follow its simple on-screen instructions to get started right away.
Or do you want to learn more about document generation? Get in touch to see the full range of capabilities with Documill Dynamo in Salesforce or learn more about it.
Written by
Kimmo Salmela is a communications manager at Documill. Earlier on, he worked in several industry and solution marketing and communication positions at Nokia. Now Kimmo focuses on online collaboration technologies and their future prospects for businesses.
After a short career as a bookkeeper, our new account manager Juuso realized that he enjoyed making money more than counting it. Yes, he is really into numbers...
Read moreToday we welcome the second fresh marketing specialist of the year: Ana Rosa. She has already kickstarted productivity by writing articles and creating new visuals.
Read moreHow do the prospects look for auto the lucrative vehicle aftersales market? We see radical changes ahead, driven by new technologies and buyer requirements.
Read more